TSA Program & Administrative Support Specialist

TSA Hiring Service; Oregon; On-site; USD 28,000 - 62,000; Full time

Job summary

TSA Hiring Service is seeking a Program Assistant to support TSA offices and airport field operations. The role involves administrative coordination, data tracking, scheduling, and handling records and payroll tasks to keep programs running smoothly.

Responsibilities span supporting managers and staff, maintaining electronic files, preparing communications, and ensuring deadlines are met while adhering to procedures and security requirements.

Qualifications

• Specialized experience at the level stated in the official vacancy announcement.
• Experience providing administrative or program support in a busy office.
• Ability to track deadlines, records, or performance information.
• Experience supporting payroll, timekeeping, finance, or scheduling functions.
• Proficiency with office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with procedures.

Skills

Administrative support

Data tracking

Scheduling

Written communication

Record management

Attention to detail

Professional communication

Discretion handling sensitive info

Job description

TSA Hiring Service is seeking a Program Assistant to support TSA offices and airport field operations. The role involves administrative coordination, data tracking, scheduling, and handling records and payroll tasks to keep programs running smoothly.

Responsibilities span supporting managers and staff, maintaining electronic files, preparing communications, and ensuring deadlines are met while adhering to procedures and security requirements.