Administrative & Program Support Specialist

Travel Security Careers; Blessing (TX); On-site; USD 28,000 - 62,000; Full time

Job summary

Travel Security Careers is seeking Program Assistants to support TSA offices and airport field operations with administrative coordination and data tracking. The role involves handling multiple tasks, maintaining records, and ensuring timely communications among teams.

Responsibilities include preparing reports, coordinating meetings, and assisting with payroll or other program areas. Must be a U.S. citizen and capable of working in a structured office setting.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Experience making recommendations based on administrative findings or reports.
• Experience using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Administrative support

Data tracking

Scheduling

Record keeping

Communication

Attention to detail

Time management

Customer service

Tools

Microsoft Office

Job description

Travel Security Careers is seeking Program Assistants to support TSA offices and airport field operations with administrative coordination and data tracking. The role involves handling multiple tasks, maintaining records, and ensuring timely communications among teams.

Responsibilities include preparing reports, coordinating meetings, and assisting with payroll or other program areas. Must be a U.S. citizen and capable of working in a structured office setting.