Administrative Program Specialist — Office & Data Coordination

TSA Hiring Service; Peerless (MT); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration seeks Program Assistants to support offices and airport field operations with administrative coordination, data tracking, scheduling, and records management. The role emphasizes attention to detail and collaboration with multiple teams to keep programs on schedule.

Responsibilities vary by assignment and may include finance, human resources, payroll, or other TSA operational areas.

Qualifications

• Specialized experience in administrative or program support.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, records, or performance information.
• Using office software to manage information and multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Communication

Data entry

Tracking

Microsoft Office

Calendars & scheduling

Customer service

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration seeks Program Assistants to support offices and airport field operations with administrative coordination, data tracking, scheduling, and records management. The role emphasizes attention to detail and collaboration with multiple teams to keep programs on schedule.

Responsibilities vary by assignment and may include finance, human resources, payroll, or other TSA operational areas.