TSA Program Assistant: Office & Data Coordinator

TSA Hiring Service; Town of Newfane (NY); On-site; USD 28,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Federal retirement program

Thrift Savings Plan

Job summary

TSA Hiring Service is seeking Program Assistants to help keep TSA offices and airport field operations organized, accurate, and running smoothly. You will provide administrative coordination, data tracking, scheduling, records, payroll, and other day-to-day program needs, with a focus on detail and multi-tasking across teams.

Responsibilities vary by assignment but include supporting finance, HR, payroll, scheduling, and program operations while ensuring information integrity and timely

Qualifications

• Experience providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Meeting coordination

Office software

Tools

Microsoft Office

Job description

TSA Hiring Service is seeking Program Assistants to help keep TSA offices and airport field operations organized, accurate, and running smoothly. You will provide administrative coordination, data tracking, scheduling, records, payroll, and other day-to-day program needs, with a focus on detail and multi-tasking across teams.

Responsibilities vary by assignment but include supporting finance, HR, payroll, scheduling, and program operations while ensuring information integrity and timely