Administrative Programs Specialist - Flexible Scheduling

Transportation Security Careers; Birmingham (AL); On-site; USD 28,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Paid federal holidays

Flexible scheduling

Job summary

Transportation Security Administration, Department of Homeland Security, is seeking a Program Assistant to provide essential administrative and program support in Homewood, AL. The role involves coordinating daily activities, maintaining records, preparing materials, and liaising with managers and staff to ensure efficient operations.

Applicants should demonstrate organization, communication, and data handling skills, with experience in office software and deadline-driven environments.

Qualifications

• Specialized administrative or program support experience in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and detail

Written and verbal communication

Data entry and analysis

Microsoft Office tools

Records management

Calendar and deadline coordination

Customer service

Multitasking

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security, is seeking a Program Assistant to provide essential administrative and program support in Homewood, AL. The role involves coordinating daily activities, maintaining records, preparing materials, and liaising with managers and staff to ensure efficient operations.

Applicants should demonstrate organization, communication, and data handling skills, with experience in office software and deadline-driven environments.