Administrative Programs Specialist - Flexible Scheduling

Travel Security Careers; Town of Islip (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, part of the Department of Homeland Security, seeks Program Assistants to help keep offices organized and operations running smoothly. You will support managers with administrative coordination, data tracking, scheduling, and records management, handling multiple assignments and ensuring accuracy.

The role involves coordinating daily activities, preparing reports, and maintaining electronic records while communicating with various teams and external

Qualifications

• Experience providing administrative or program support in a busy office environment.
• Ability to manage multiple tasks and maintain accurate records.
• Proficient with Microsoft Office and office productivity tools.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Detail orientation

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Job description

Transportation Security Administration, part of the Department of Homeland Security, seeks Program Assistants to help keep offices organized and operations running smoothly. You will support managers with administrative coordination, data tracking, scheduling, and records management, handling multiple assignments and ensuring accuracy.

The role involves coordinating daily activities, preparing reports, and maintaining electronic records while communicating with various teams and external