Program Assistant — Administrative & Data Specialist

Transportation Security Careers; Lanett (AL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Lanett, AL seeks a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role requires accuracy, organization, and clear communication across teams in a fast paced environment.

Responsibilities include preparing materials, maintaining electronic files, coordinating meetings, and assisting with payroll, HR, scheduling, and other program

Qualifications

• Specialized experience as described in the active vacancy.
• Experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience using office software to organize information and support multiple tasks.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and detail

Written and verbal communication

Data entry and tracking

Office software skills

Records management

Calendar coordination

Customer service and communication

multitask under accuracy

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Lanett, AL seeks a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role requires accuracy, organization, and clear communication across teams in a fast paced environment.

Responsibilities include preparing materials, maintaining electronic files, coordinating meetings, and assisting with payroll, HR, scheduling, and other program