Administrative & Programs Specialist — Data, Scheduling, Payroll

Transportation Security Careers; East Otis (MA); On-site; USD 22,000 - 36,000; Full time

Job summary

Transportation Security Administration (TSA) East Otis, MA, is seeking a Program Assistant to support managers and employees with administrative coordination, data tracking, scheduling, and records management. You will help maintain calendars, prepare reports, and ensure accurate documentation in a fast-paced federal office environment.

The role requires attention to detail, strong communication, and the ability to handle multiple assignments while maintaining compliance with procedures.

Qualifications

• Specialized administrative or program support experience in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Ability to track deadlines, assignments, and performance information.
• Familiarity with payroll, timekeeping, finance, HR, or scheduling functions.
• Proficient in Microsoft Office and data analysis basics.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities and projects.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, and reports.
• Prepare correspondence and meeting materials.
• Schedule meetings and track deadlines.
• Assist with finance, HR, scheduling, payroll, or other areas.
• Monitor program metrics and identify inconsistencies.
• Research files and electronic systems.
• Support new office procedures and administrative systems.

Skills

Attention to detail

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Education

No specific degree required

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) East Otis, MA, is seeking a Program Assistant to support managers and employees with administrative coordination, data tracking, scheduling, and records management. You will help maintain calendars, prepare reports, and ensure accurate documentation in a fast-paced federal office environment.

The role requires attention to detail, strong communication, and the ability to handle multiple assignments while maintaining compliance with procedures.