TSA Program Assistant: Organized Ops, Data & Scheduling

TSA Hiring Service; Newton (MA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) is seeking Program Assistants to keep offices and airport field operations organized, accurate, and efficient. The role supports managers with administrative coordination, data tracking, scheduling, payroll, and records management in Newton, MA.

Responsibilities vary by assignment and may include finance, HR, payroll, scheduling, and related program areas. Applicants should be comfortable handling detailed information, juggling multiple tasks, and

Qualifications

• Experience in administrative or program support in a busy office.
• Proficiency with reports, spreadsheets, and presentations.
• Ability to track deadlines and manage multiple assignments.
• Experience researching information in databases.
• Knowledge of payroll, timekeeping, finance, or HR functions.
• Familiarity with reviewing work for accuracy and compliance.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Job description

Transportation Security Administration (TSA) is seeking Program Assistants to keep offices and airport field operations organized, accurate, and efficient. The role supports managers with administrative coordination, data tracking, scheduling, payroll, and records management in Newton, MA.

Responsibilities vary by assignment and may include finance, HR, payroll, scheduling, and related program areas. Applicants should be comfortable handling detailed information, juggling multiple tasks, and