Administrative & Program Support Specialist

Transportation Security Careers; Salina (KS); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration seeks a Program Assistant to support TSA managers and staff with administrative coordination, data tracking, scheduling, and document management. The role requires meticulous attention to detail and the ability to manage multiple assignments in a fast-paced environment.

You will help with payroll, HR, scheduling, and other program areas while upholding department procedures and ensuring accurate records and timely communications.

Qualifications

• Experience providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Written comms

Job description

Transportation Security Administration seeks a Program Assistant to support TSA managers and staff with administrative coordination, data tracking, scheduling, and document management. The role requires meticulous attention to detail and the ability to manage multiple assignments in a fast-paced environment.

You will help with payroll, HR, scheduling, and other program areas while upholding department procedures and ensuring accurate records and timely communications.