Program Assistant: Admin, Scheduling & Data

Transportation Security Careers; North Oxford (MA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) is seeking Program Assistants to support office operations in North Oxford, MA. You will assist managers with administrative coordination, data tracking, scheduling, payroll, and records management in a fast-paced environment.

Responsibilities include preparing reports, maintaining records, coordinating meetings, and assisting with HR, finance, and payroll tasks. A detail-oriented approach and ability to handle multiple assignments are essential.

Qualifications

• Organization and attention to detail required.
• Strong written and verbal communication skills.
• Data entry, tracking, and basic analysis experience.
• Proficiency with Microsoft Office or similar software.
• Experience maintaining records and documents.
• Calendar, meeting, and deadline coordination.
• Customer service and professional communication.
• Ability to manage multiple assignments without losing accuracy.
• Discretion handling sensitive information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, HR, scheduling, payroll, or other program areas.
• Monitor program metrics and identify data discrepancies or gaps.
• Support implementation of new office procedures and systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Organizational skills

Written communication

Data entry & analytics

Microsoft Office

Records management

Calendar coordination

Customer service

multitasking

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) is seeking Program Assistants to support office operations in North Oxford, MA. You will assist managers with administrative coordination, data tracking, scheduling, payroll, and records management in a fast-paced environment.

Responsibilities include preparing reports, maintaining records, coordinating meetings, and assisting with HR, finance, and payroll tasks. A detail-oriented approach and ability to handle multiple assignments are essential.