Administrative Programs Specialist - Data & Scheduling

Transportation Security Careers; Huddleston (VA); On-site; USD 28,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Paid leave

Federal retirement plan

Flexible spending accounts

Job summary

The Transportation Security Administration in Huddleston, VA is seeking Program Assistants to support TSA managers and employees with administrative coordination, data tracking, scheduling, and records management. This role involves handling multiple assignments, coordinating office activities, preparing reports, and maintaining electronic files.

Some vacancies may involve finance, HR, payroll, or other program areas. Requires attention to detail and professional communication; U.S.

Qualifications

• Specialized experience in administrative or program support.
• Experience preparing reports, spreadsheets, or presentations.
• Ability to track deadlines and manage multiple assignments.
• Experience researching information in files and databases.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, scheduling functions.
• Ability to use office software to organize information.
• Resume should clearly demonstrate the specialized experience listed in the active vacancy.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Job description

The Transportation Security Administration in Huddleston, VA is seeking Program Assistants to support TSA managers and employees with administrative coordination, data tracking, scheduling, and records management. This role involves handling multiple assignments, coordinating office activities, preparing reports, and maintaining electronic files.

Some vacancies may involve finance, HR, payroll, or other program areas. Requires attention to detail and professional communication; U.S.