Administrative Program Assistant — Data, Scheduling & Records

TSA Hiring Service; Coaldale (Schuylkill County); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration is seeking Program Assistants to help keep TSA offices and airport operations organized, accurate, and running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

This role suits detail-oriented individuals who can juggle multiple assignments, communicate with diverse teams, and help an office stay on schedule.

Qualifications

• Specialized experience in an administrative or program-support role.
• Experience with preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, records, or performance data.
• Familiarity with payroll, timekeeping, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Spreadsheet skills

Tools

Microsoft Office

Job description

The Transportation Security Administration is seeking Program Assistants to help keep TSA offices and airport operations organized, accurate, and running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

This role suits detail-oriented individuals who can juggle multiple assignments, communicate with diverse teams, and help an office stay on schedule.