Program Administrative Specialist: Data, Scheduling & HR

TSA Hiring Service; McCrory (AR); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration seeks a Program Assistant to provide administrative and program support to managers and staff, coordinating daily activities and maintaining records.

Responsibilities include preparing reports, tracking deadlines, managing calendars, assisting with payroll, and supporting various program areas while ensuring accuracy and compliance with procedures. Office environment; U.S. citizenship required.

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.

Skills

Organizational skills & detail

Written communication

Data entry & analysis

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion

Tools

Microsoft Office

Job description

The Transportation Security Administration seeks a Program Assistant to provide administrative and program support to managers and staff, coordinating daily activities and maintaining records.

Responsibilities include preparing reports, tracking deadlines, managing calendars, assisting with payroll, and supporting various program areas while ensuring accuracy and compliance with procedures. Office environment; U.S. citizenship required.