Administrative Programs Coordinator | Data & Scheduling

Travel Security Careers; Eddyville (IA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Eddyville, IL seeks a Program Assistant to help keep offices organized, accurate, and running smoothly. You will provide administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs, supporting managers and employees across diverse teams to stay on schedule.

This role requires attention to detail and the ability to handle multiple assignments.

Qualifications

• Providing administrative/support in a busy office environment.
• Tracking deadlines, records, and performance information.
• Using office software to organize information and support multiple assignments.
• Preparing reports, correspondence, spreadsheets, or presentations.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Written communication

Data entry & tracking

Microsoft Office

Records management

Calendar & deadline coordination

Customer service

Multitasking

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) in Eddyville, IL seeks a Program Assistant to help keep offices organized, accurate, and running smoothly. You will provide administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs, supporting managers and employees across diverse teams to stay on schedule.

This role requires attention to detail and the ability to handle multiple assignments.