Administrative & Programs Specialist — Office Ops & Data

Travel Security Careers; Eddyville (IL); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security, Eddyville, IL, is seeking a Program Assistant to provide administrative and program support to TSA managers and employees. The role includes coordinating daily office activities, preparing reports, and maintaining records with a focus on accuracy and compliance.

The position requires handling finance, HR, scheduling, payroll, and other assigned program areas while monitoring metrics and ensuring timely completion of tasks.

Qualifications

• Specialized administrative or program support in a busy office.
• Prepare reports, correspondence, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.
• Research information in files, databases, and electronic systems.
• Monitor program metrics and identify discrepancies.
• Support payroll, timekeeping, finance, HR, or scheduling.
• Use office software to organize information and support multiple assignments.
• Resume should clearly demonstrate the specialized experience listed in vacancy.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Manage several assignments without in-

Discretion with sensitive information

Job description

Transportation Security Administration, Department of Homeland Security, Eddyville, IL, is seeking a Program Assistant to provide administrative and program support to TSA managers and employees. The role includes coordinating daily office activities, preparing reports, and maintaining records with a focus on accuracy and compliance.

The position requires handling finance, HR, scheduling, payroll, and other assigned program areas while monitoring metrics and ensuring timely completion of tasks.