Program Assistant: Admin, Data & Scheduling

Travel Security Careers; Champaign (IL); On-site; USD 42,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Champaign, IL seeks a Program Assistant to provide essential administrative and program support. The role involves coordinating daily office activities, tracking metrics, and maintaining records to keep operations accurate and on schedule.

You will prepare correspondence, manage calendars, assist with payroll and HR tasks, and collaborate with various teams to ensure timely, compliant processes.

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, basic analysis

Microsoft Office or comparable

Records and document management

Calendar, meeting, deadline coord.

Customer service

Manage multiple assignments

Discretion with sensitive information

Job description

Transportation Security Administration (TSA) in Champaign, IL seeks a Program Assistant to provide essential administrative and program support. The role involves coordinating daily office activities, tracking metrics, and maintaining records to keep operations accurate and on schedule.

You will prepare correspondence, manage calendars, assist with payroll and HR tasks, and collaborate with various teams to ensure timely, compliant processes.