Administrative Programs Assistant — Greenville, ME

Travel Security Careers; Greenville (NC); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Greenville, ME is seeking Program Assistants to support offices with administrative coordination, data tracking, and scheduling. You'll help managers and staff keep operations accurate and on schedule.

Responsibilities include preparing reports, maintaining records, coordinating calendars, and assisting with payroll and other program areas.

Qualifications

• Specialized experience in administrative or program support.
• Experience preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Experience researching information in files and databases.
• Knowledge of payroll, timekeeping, scheduling functions is a plus.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Ability to manage several assignments

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Greenville, ME is seeking Program Assistants to support offices with administrative coordination, data tracking, and scheduling. You'll help managers and staff keep operations accurate and on schedule.

Responsibilities include preparing reports, maintaining records, coordinating calendars, and assisting with payroll and other program areas.