Administrative Programs Specialist - Office Ops & Compliance

TSA Hiring Service; Greene (ME); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Greene, Maine is seeking a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management. This role focuses on accuracy, timely communication, and efficient office operations, with responsibilities across various TSA functional areas.

The position requires meticulous organizational skills, the ability to handle multiple assignments, and effective collaboration with diverse teams.

Qualifications

• Specialized experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Experience making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Ability to manage several assignments

Discretion with sensitive information

Job description

Transportation Security Administration (TSA) in Greene, Maine is seeking a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management. This role focuses on accuracy, timely communication, and efficient office operations, with responsibilities across various TSA functional areas.

The position requires meticulous organizational skills, the ability to handle multiple assignments, and effective collaboration with diverse teams.