Administrative & Program Support Specialist — ME

Travel Security Careers; South Windham (CT); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in South Windham, ME seeks a Program Assistant to provide administrative and program support in a busy office environment.

You will coordinate office activities, track deadlines, prepare reports, and maintain records; responsibilities include finance, HR, payroll assistance, and ensuring compliance with procedures. This is a full-time, on-site position requiring strong organization and communication skills.

Qualifications

• Specialized experience in administrative support in a busy office.
• Preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry and tracking

Microsoft Office

Records and document management

Job description

Transportation Security Administration, Department of Homeland Security in South Windham, ME seeks a Program Assistant to provide administrative and program support in a busy office environment.

You will coordinate office activities, track deadlines, prepare reports, and maintain records; responsibilities include finance, HR, payroll assistance, and ensuring compliance with procedures. This is a full-time, on-site position requiring strong organization and communication skills.