Administrative & Program Support Specialist – Flexible Scheduling

Transportation Security Careers; Willards (MD); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Willards, MD, seeks a Program Assistant to provide essential administrative and program support. You will assist managers and staff with scheduling, records management, and document preparation while helping maintain compliant processes across multiple office areas.

The role emphasizes attention to detail, organization, and the ability to handle multiple assignments and communications with diverse teams in a fast-paced environment.

Qualifications

• Specialized experience in administrative or program support as indicated by the official vacancy
• Experience preparing reports, correspondence, spreadsheets, or presentations
• Experience tracking deadlines, assignments, records, or performance information

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other program areas
• Monitor program metrics and identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support implementation of new office procedures and systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with procedures

Skills

Organization & detail

Written communication

Data entry & tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion in handling sensitive info

Tools

Microsoft Office

Job description

Transportation Security Administration in Willards, MD, seeks a Program Assistant to provide essential administrative and program support. You will assist managers and staff with scheduling, records management, and document preparation while helping maintain compliant processes across multiple office areas.

The role emphasizes attention to detail, organization, and the ability to handle multiple assignments and communications with diverse teams in a fast-paced environment.