Program & Admin Support Specialist — Flexible Scheduling

Travel Security Careers; Wellington (UT); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration is seeking Program Assistants to support TSA managers and staff with administrative coordination, data tracking, scheduling, and records management. The role emphasizes accuracy, multi‑tasking, and effective communication across teams in a dynamic office environment.

Responsibilities include handling correspondence, coordinating calendars, and assisting with payroll, finance, HR, or other program areas as needed.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Proficient data entry, tracking, and basic analysis.
• Experience with Microsoft Office or similar office software.
• Knowledge of records and document management practices.
• Ability to manage several assignments without compromising accuracy.
• Discretion when handling sensitive information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with procedures.

Skills

Organization & detail orientation

Written & verbal communication

Data entry & basic analysis

Microsoft Office / office software

Records & document management

Calendar & deadline coordination

Customer service & professional comms

multitasking / juggling assignments

Discretion with sensitive information

Job description

Transportation Security Administration is seeking Program Assistants to support TSA managers and staff with administrative coordination, data tracking, scheduling, and records management. The role emphasizes accuracy, multi‑tasking, and effective communication across teams in a dynamic office environment.

Responsibilities include handling correspondence, coordinating calendars, and assisting with payroll, finance, HR, or other program areas as needed.