Administrative & Program Support — Flexible Scheduling

TSA Hiring Service; Bayfield (CO); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Bayfield, WI invites applications for Program Assistant opportunities. These roles provide administrative support to managers and staff, coordinate daily office activities, maintain records, and assist with payroll, scheduling, and data tracking to keep operations running smoothly.

Successful candidates will handle multiple tasks, communicate with various teams, and ensure accurate information across files and systems.

Qualifications

• Experience providing administrative or program support in a busy office environment.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Ability to track deadlines, assignments, records, or performance information.
• Proficiency with Microsoft Office or comparable workplace software.
• Strong organizational skills and attention to detail.
• Ability to communicate professionally with staff and external contacts.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry and tracking

Microsoft Office proficiency

Records management

Calendar and deadline coordination

Customer service and professional tone

Multitasking under pressure

Discretion with sensitive information

Tools

Office software

Job description

Transportation Security Administration in Bayfield, WI invites applications for Program Assistant opportunities. These roles provide administrative support to managers and staff, coordinate daily office activities, maintain records, and assist with payroll, scheduling, and data tracking to keep operations running smoothly.

Successful candidates will handle multiple tasks, communicate with various teams, and ensure accurate information across files and systems.