Administrative Program Assistant — Flexible Scheduling

TSA Hiring Service; Iron Belt (WI); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Iron Belt, Wisconsin, is seeking Program Assistants to provide administrative and program support across offices and operations. The role emphasizes accuracy, data tracking, scheduling, records management, and cross-team communication; responsibilities vary by assignment and may include finance, HR, payroll, and scheduling functions.

This full-time position requires strict attention to procedures and an ability to manage multiple tasks.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.
• Attention to detail and accuracy.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion

Tools

Microsoft Office Suite

Job description

Transportation Security Administration in Iron Belt, Wisconsin, is seeking Program Assistants to provide administrative and program support across offices and operations. The role emphasizes accuracy, data tracking, scheduling, records management, and cross-team communication; responsibilities vary by assignment and may include finance, HR, payroll, and scheduling functions.

This full-time position requires strict attention to procedures and an ability to manage multiple tasks.