Administrative Program Specialist — Data, Scheduling & Compliance

Transportation Security Careers; West Salem (WI); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Wisconsin seeks a Program Assistant to provide administrative and program support, helping managers and teams stay organized and on schedule. The role involves data tracking, correspondence, and maintaining records across various program areas while coordinating meetings and deadlines.

The position emphasizes attention to detail and the ability to manage multiple tasks, with responsibilities spanning finance, HR, scheduling, payroll, and office

Qualifications

• Specialized experience at the level stated in the official vacancy.
• Experience providing administrative or program support in a busy office.
• Ability to track deadlines, assignments, records, or performance information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and detail

Written and verbal communication

Data entry and tracking

Microsoft Office

Education

Education requirements may be satisfied by specialized experience

Tools

Microsoft Office

Job description

Transportation Security Administration in Wisconsin seeks a Program Assistant to provide administrative and program support, helping managers and teams stay organized and on schedule. The role involves data tracking, correspondence, and maintaining records across various program areas while coordinating meetings and deadlines.

The position emphasizes attention to detail and the ability to manage multiple tasks, with responsibilities spanning finance, HR, scheduling, payroll, and office