Program Assistant: Admin Roles with Flexible Scheduling

Travel Security Careers; Footville (WI); Hybrid; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Footville, WI seeks Program Assistants to help keep offices and airport field operations organized, accurate, and running smoothly.

The role involves administrative coordination, data tracking, scheduling, payroll, and records management, with responsibilities varying by assignment. Applicants should be comfortable handling detailed information, managing multiple tasks, and communicating with diverse teams.

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and detail

Written communication

Data entry and tracking

Records management

Calendar coordination

Customer service

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration in Footville, WI seeks Program Assistants to help keep offices and airport field operations organized, accurate, and running smoothly.

The role involves administrative coordination, data tracking, scheduling, payroll, and records management, with responsibilities varying by assignment. Applicants should be comfortable handling detailed information, managing multiple tasks, and communicating with diverse teams.