Administrative Program Specialist: Operations

Transportation Security Careers; Bolivar (OH); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Bolivar, NY seeks a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, payroll, records, and other day-to-day program needs. This role requires detail-orientation and ability to manage multiple tasks across teams.

Responsibilities include coordinating office activities, preparing reports, maintaining electronic records, and communicating with internal and external contacts.

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records and document management

Calendar, meeting, and deadline co-ord

Customer service

Manage multiple assignments

Discretion with sensitive information

Job description

Transportation Security Administration in Bolivar, NY seeks a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, payroll, records, and other day-to-day program needs. This role requires detail-orientation and ability to manage multiple tasks across teams.

Responsibilities include coordinating office activities, preparing reports, maintaining electronic records, and communicating with internal and external contacts.