Administrative & Program Support Specialist

Travel Security Careers; Fairfax (IA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration is seeking a Program Assistant to keep offices and airport field operations organized and efficient. You will support managers with scheduling, data tracking, correspondence, and records management, ensuring accurate, timely administrative services across several program areas.

duties include coordinating daily activities, preparing reports, and assisting with payroll, HR, and scheduling tasks.

Qualifications

• Organizational, written and verbal communication skills are essential.
• Experience coordinating multiple tasks in a fast-paced office.
• Proficiency with Microsoft Office and record-keeping software.
• Ability to track data, schedules and deadlines accurately.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organizational skills

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Tools

Microsoft Office

Job description

Transportation Security Administration is seeking a Program Assistant to keep offices and airport field operations organized and efficient. You will support managers with scheduling, data tracking, correspondence, and records management, ensuring accurate, timely administrative services across several program areas.

duties include coordinating daily activities, preparing reports, and assisting with payroll, HR, and scheduling tasks.