Program Administrative Specialist — Office & Data Support

TSA Hiring Service; Olivebridge (NY); On-site; USD 30,000 - 50,000; Full time

Job summary

The Transportation Security Administration in Olivebridge, NY is seeking Program Assistants to support managers and staff with administrative coordination, data tracking, scheduling, and records management.

This role emphasizes attention to detail and the ability to manage multiple tasks while communicating across teams. Schedule and work-site details are provided in the official vacancy announcements.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Ability to track deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Ability to make recommendations based on administrative findings or reports.
• Proficiency with office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Job description

The Transportation Security Administration in Olivebridge, NY is seeking Program Assistants to support managers and staff with administrative coordination, data tracking, scheduling, and records management.

This role emphasizes attention to detail and the ability to manage multiple tasks while communicating across teams. Schedule and work-site details are provided in the official vacancy announcements.