Program Assistant — Administrative & Operations Impact

Transportation Security Careers; Town of Bolivar (NY); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Bolivar, NY is seeking Program Assistants to keep offices and airport field operations organized, accurate, and running smoothly. You will provide administrative and program support, coordinate activities, and manage records and communications to help teams stay on schedule.

The role requires attention to detail, strong written and verbal communication, and experience with office software.

Qualifications

• Specialized experience can substitute for a degree.
• Experience providing administrative or program support in a busy office.
• Experience tracking deadlines, records, or performance information.
• Ability to use office software to organize information and support multiple assignments.
• Familiarity with payroll, timekeeping, finance, HR, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Education

College degree flexibility

Job description

Transportation Security Administration in Bolivar, NY is seeking Program Assistants to keep offices and airport field operations organized, accurate, and running smoothly. You will provide administrative and program support, coordinate activities, and manage records and communications to help teams stay on schedule.

The role requires attention to detail, strong written and verbal communication, and experience with office software.