Program Administrative Assistant — Detail‑Oriented Office & Scheduling

TSA Hiring Service; Bolivar (OH); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Bolivar, TN seeks a Program Assistant to provide administrative and program support, coordinate daily activities, and analyze program information. The role emphasizes meticulous record-keeping, scheduling, and effective communication across teams to ensure office operations run smoothly.

Responsibilities include maintaining electronic files, preparing reports, managing calendars, and assisting with payroll, HR, or other program areas as needed.

Qualifications

• Specialized experience at the level stated in the official announcement.
• Providing administrative or program support in a busy office.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization & attention to detail

Written & verbal communication

Data entry & tracking

Office software (Microsoft Office)

Records & document management

Calendar & deadline coordination

Customer service & professional comms

Multi-tasking with accuracy

Discretion handling sensitive info

Tools

Microsoft Office

Job description

Transportation Security Administration in Bolivar, TN seeks a Program Assistant to provide administrative and program support, coordinate daily activities, and analyze program information. The role emphasizes meticulous record-keeping, scheduling, and effective communication across teams to ensure office operations run smoothly.

Responsibilities include maintaining electronic files, preparing reports, managing calendars, and assisting with payroll, HR, or other program areas as needed.