Federal Program Administrative Specialist - Operations

Transportation Security Careers; Averill Park (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, part of the Department of Homeland Security, is seeking Program Assistants in Averill Park, NY. The role focuses on providing administrative and program support to managers and staff, coordinating daily office activities, and maintaining accurate records and reports.

Responsibilities include scheduling, data tracking, preparing materials, and assisting with payroll, HR, and other program areas.

Qualifications

• Organization and attention to detail; Written and verbal communication.
• Data entry, tracking, and basic analysis; Microsoft Office or comparable software.
• Records and document management; Calendar, meeting, and deadline coordination.
• Customer service and professional communication; Ability to manage several assignments with accuracy.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable officeソ

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional沟通

Multitasking without loss of accuracy

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration, part of the Department of Homeland Security, is seeking Program Assistants in Averill Park, NY. The role focuses on providing administrative and program support to managers and staff, coordinating daily office activities, and maintaining accurate records and reports.

Responsibilities include scheduling, data tracking, preparing materials, and assisting with payroll, HR, and other program areas.