Administrative Program Assistant — Data, Scheduling & Impact

TSA Hiring Service; Hurtsboro (AL); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Hurtsboro, AL seeks a Program Assistant to provide essential administrative and program support. You will help coordinate daily office activities, manage records and correspondence, and assist with payroll, HR, and scheduling tasks.

The role emphasizes attention to detail, cross-team communication, and the ability to handle multiple assignments while maintaining accuracy and compliance with procedures.

Qualifications

• Specialized administrative support experience in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance data.
• Researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with payroll, timekeeping, finance, HR, scheduling, or other program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance with procedures.

Skills

Organization and detail

Written communication

Data entry and tracking

Records management

Calendar coordination

Customer service

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration in Hurtsboro, AL seeks a Program Assistant to provide essential administrative and program support. You will help coordinate daily office activities, manage records and correspondence, and assist with payroll, HR, and scheduling tasks.

The role emphasizes attention to detail, cross-team communication, and the ability to handle multiple assignments while maintaining accuracy and compliance with procedures.