Program Assistant: Admin, Data & Scheduling

Travel Security Careers; Irondale (WA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Irondale, AL is seeking a Program Assistant to provide administrative and program support to managers and staff. The role involves coordinating daily office activities, maintaining records, preparing correspondence, and scheduling meetings to keep operations on schedule.

The position requires attention to detail, strong communication, and the ability to manage multiple assignments.

Qualifications

• Administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, HR, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Attention to detail

Written and verbal communication

Data entry

Microsoft Office

Education

Specialized experience in admin support

Tools

Microsoft Office Suite

Spreadsheets

Job description

Transportation Security Administration (TSA) in Irondale, AL is seeking a Program Assistant to provide administrative and program support to managers and staff. The role involves coordinating daily office activities, maintaining records, preparing correspondence, and scheduling meetings to keep operations on schedule.

The position requires attention to detail, strong communication, and the ability to manage multiple assignments.