Program Assistant: Admin, Scheduling & HR Support

Transportation Security Careers; Gantt (AL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Gantt, AL is seeking a Program Assistant to provide administrative and program support across offices. You will help coordinate daily activities, track deadlines, prepare reports, and manage records and correspondence.

The role emphasizes attention to detail, data accuracy, and effective communication with managers, timekeepers, and staff while supporting payroll, scheduling, and other program areas as needed.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization & detail

Written & verbal communication

Data entry & tracking

Calendar & deadline coordination

Customer service

Tools

Microsoft Office

Job description

Transportation Security Administration in Gantt, AL is seeking a Program Assistant to provide administrative and program support across offices. You will help coordinate daily activities, track deadlines, prepare reports, and manage records and correspondence.

The role emphasizes attention to detail, data accuracy, and effective communication with managers, timekeepers, and staff while supporting payroll, scheduling, and other program areas as needed.