Program Assistant - Admin & Operations (Federal)

Transportation Security Careers; Harpersville (AL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Harpersville, AL is seeking a Program Assistant to provide administrative and program support across various office functions. The role emphasizes attention to detail, data tracking, and coordination with managers and teams to keep operations running smoothly.

The position involves preparing documents, maintaining records, scheduling, and collaborating with finance, HR, and other program areas.

Qualifications

• Experience providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Tools

Microsoft Office

Job description

Transportation Security Administration in Harpersville, AL is seeking a Program Assistant to provide administrative and program support across various office functions. The role emphasizes attention to detail, data tracking, and coordination with managers and teams to keep operations running smoothly.

The position involves preparing documents, maintaining records, scheduling, and collaborating with finance, HR, and other program areas.