Program Assistant: Office Admin & Data Tracking

Transportation Security Careers; Huntsville (TN); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Huntsville, TN, seeks a Program Assistant to support managers and staff with daily office activities. You will handle coordination, data tracking, and correspondence to help keep programs running smoothly.

The role emphasizes attention to detail, multi-tasking, and professional communication across teams. Requires adherence to schedules and ability to manage multiple assignments.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to track deadlines, prepare reports, and manage records.
• Familiarity with payroll, timekeeping, finance, HR, or scheduling functions is a plus.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, HR, scheduling, payroll, or other program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completion, and compliance.

Skills

Organization

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Huntsville, TN, seeks a Program Assistant to support managers and staff with daily office activities. You will handle coordination, data tracking, and correspondence to help keep programs running smoothly.

The role emphasizes attention to detail, multi-tasking, and professional communication across teams. Requires adherence to schedules and ability to manage multiple assignments.