Administrative Assistant -Bilingual

AppleOne Employment Services; Los Angeles (CA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Job summary

AppleOne Employment Services is recruiting for a bilingual Spanish Administrative Assistant/Office Coordinator to support the education team's day-to-day operations on campus for grades 7-12. The role emphasizes creating policies, coordinating field trips, managing materials, and serving as a first-line communicator with teachers and families.

Ideal candidates have associate degree, Spanish fluency, strong customer service, and at least 3 years in a fast-paced office.

Qualifications

• Must have a minimum associate degree or higher; bachelor’s preferred.
• Spanish fluency (spoken, written) preferred.
• Strong customer service skills required.
• 3+ years of full-time experience in a fast-paced office environment.
• Strong organizational and interpersonal skills; works well independently or with a team.

Responsibilities

• Support day-to-day school operations and develop policies, systems, and procedures.
• Coordinate field trips, events, and school-wide activities; assist with attendance and enrollment tasks.
• Manage purchasing and distribution of materials and supplies for teachers and staff.
• Translate and distribute school communications; assist with IEP meetings and family engagement.

Skills

Bilingual Spanish

Customer service

Office administration

Organizational skills

Team collaboration

Education

Associate's degree or higher

Two years coursework

Bachelor's degree preferred

Job description

Well-known education institution is looking to hire MULTIPLE Bilingual Spanish Administrative Assistant's/Office Coordinator’s to work in a dynamic team environment and support various departments on campus for grades 7-12.

A PLUS if someone has previous experience working in education in an office administration capacity at the elementary, middle school, high school or college level OR previous experience working in an organization that works with kids/teens.

Health/Background Check Requirements: Associate pays out of pocket cost for both tests, and company will reimburse back 100% of cost with receipt.

• Must submit to DOJ Fingerprint Live Scan background check once offer is extended
• Must have a TB Test administered and receive a negative result to start job once hired

Job Details

• Work Schedule: Monday - Friday
• Work Hours: 7:30 AM to 4:00 PM

Job Duties

• The School Operations Coordinator will support the school operations team in the day-to-day operations. They will have a significant role in creating and implementing policies, systems, and procedures. They will establish a school culture centered on our core values and ensure our students climb the mountain to and through college.

• School Systems: Provide logistical support and coordination for field trips and end of year field lessons. Be first responder to teacher calls for support in the classroom. Support planning and execution of school-wide events and fundraisers. Coordinate purchasing/distribution for materials and services (e.g., field trips, uniforms, office supplies, and teacher supplies) as assigned by Assistant School Leader of Operations. Support the School Nutrition Program when needed (e.g., meal application entry, monthly meal calendar submission, daily meal count reporting, monthly compliance documentation submission, and meal balance collection). Support student health services when needed and report major injuries and other school incidents (e.g., administer basic first aid, maintain medication authorization forms, and distribute medication, maintain injury reports, and contact parents as necessary). Supports daily attendance procedures and works with the Registrar to ensure the accuracy of students’ daily attendance. Supports the goal of achieving a high ADA by communicating attendance expectations to families and assisting in other activities. Supports all school-based communication systems (i.e., School Messenger). Organizes, secures, and maintains a pristine office space and environment

• Facilities Management: Oversees completion of all facilities request submitted at the school. Coordinates with janitorial day porter regarding daily janitorial needs. Ensure trash removal/recycling and copier requests are managed efficiently. Assists in preparing facilities for the upcoming school year (e.g., bulletin boards, signage).

• Student, Family, and Staff Relations: Builds relationships with families to keep them well-informed and support their needs. Translates and distributes school correspondence including but not limited to letters, memos, and weekly bulletins. Assists in the translation of parent meetings, including Individualized Education Plan (IEP) meetings.

• Student Information, Enrollment & Recruitment: Works with Registrar to ensure emergency medical and contact information for all students is up to date. Works with Registrar to ensure school has completed and current immunization records for all students. Ensures confidentiality and security of office space, files, and all information pertaining to students, parents, staff, and community. Supports the collection of student interest forms. Assists the Registrar in managing family communication, pre and post lottery (sends interested families notifications of lottery events, sends lottery results letters to families, contacts families when student admission status changes). Supports the distribution and collection of enrollment packets to families of admitted students.

Job Qualifications

• Minimum of associate's degree or two years of coursework at an institution of higher learning preferred; bachelor's degree preferred
• Spanish fluency (verbal, oral, written) preferred
• Strong customer service skills is required
• 3 or more years of full-time working experience in a fast-paced office environment
• Strong organizational and interpersonal skills
• Ability to work independently and with a team

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.