Executive Assistant Bilingual

AppleOne Employment Services; Diamond Bar (CA); On-site; USD 34,000 - 39,000; Full time

Job summary

AppleOne Employment Services in Diamond Bar, CA is seeking an Executive Assistant bilingual Mandarin to support the CTO, handling calendars, travel, and confidential matters in a fast-paced environment. This temp-to-hire position requires 2–3+ years' experience, strong MS Office skills, and excellent communication.

The role involves coordinating meetings across California and maintaining discretion in both business and personal matters.

Qualifications

• Bilingual Mandarin and English required, including written and verbal.
• 2–3+ years in executive support or similar roles.
• Strong calendar, travel, and project coordination skills.
• Discretion with confidential information and personal tasks.

Responsibilities

• Provide direct executive support to the CTO, including business tasks and occasional personal matters.
• Manage a complex calendar and travel logistics with proactive prioritization.
• Coordinate projects, timelines, and approval requests across teams.
• Serve as liaison between CTO, internal teams, vendors, and external contacts.
• Support California travel, meetings, events, and logistics as needed.
• Handle confidential information with discretion and professionalism.

Skills

Mandarin-English bilingual

Calendar management

Travel coordination

Project tracking

Confidential handling

MS Office

Education

Bachelor's degree or equivalent

Tools

Outlook

Excel

PowerPoint

Word

Job description

Executive Assistant Bilingual Mandarin

Job Summary

We are seeking a highly organized and proactive Executive Assistant to provide direct support to the CTO in Diamond Bar/Walnut, CA. This temp-to-hire opportunity is ideal for a bilingual Mandarin and English administrative professional who thrives in a fast-paced executive support role and enjoys managing calendars, priorities, projects, travel, and confidential matters with professionalism. This position offers visibility, variety, and the opportunity to work closely with senior leadership in a collaborative environment. The ideal candidate will be detail-oriented, flexible, resourceful, and comfortable supporting both business priorities and occasional personal requests. This is a strong opportunity for someone who values supportive leadership, teamwork, long-term career potential, and the chance to make a meaningful impact by helping an executive stay organized, prepared, and focused.

Key Responsibilities

• Provide direct executive support to the CTO, including business-related tasks and occasional personal matters.
• Manage a complex calendar, meetings, appointments, travel logistics, and scheduling priorities while proactively resolving conflicts.
• Coordinate and track projects, timelines, follow-up items, documents, reports, presentations, and approval requests.
• Serve as a liaison between the CTO, internal teams, management, vendors, and external contacts.
• Assist with business travel, meetings, events, errands, reservations, and logistics throughout California as needed.
• Handle confidential and sensitive business and personal information with discretion, sound judgment, and professionalism.

Compensation and Benefits

• Pay: $25 to $28 per hour, depending on experience.
• Job type: Temp-to-hire.
• Location: Diamond Bar/Walnut, CA.
• Travel: Approximately 20 to 30 percent within California.
• Schedule: Must be flexible and willing to occasionally work outside regular business hours, including early mornings, evenings, or weekends based on business needs.
• Overtime: Occasional overtime may be required for time-sensitive business matters, events, travel, or personal requests.

Required Qualifications and Skills

• Manage executive calendar scheduling, meeting coordination, travel arrangements, and daily prioritization for the CTO.
• Track multiple projects, deadlines, action items, documents, and follow-up requests to ensure timely completion.
• Support executive-level communication with internal departments, management, vendors, and external contacts.
• Assist with confidential business matters and occasional personal support requests as needed.
• Bilingual Mandarin and English fluency is required, including verbal and written communication.
• 2 to 3 or more years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, Project Coordinator, or similar role.
• Strong calendar management, scheduling, organization, prioritization, and follow-through skills.
• Ability to logically assess competing priorities and determine what needs to be handled first.
• Strong project coordination skills with the ability to manage multiple deadlines and moving parts simultaneously.
• High level of discretion and professionalism when handling confidential business and personal information.
• Proactive, adaptable, detail-oriented, and comfortable anticipating executive needs.
• Strong interpersonal and communication skills with the ability to build positive relationships at all levels.
• Proficient in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Willing and able to travel approximately 20 to 30 percent within California.
• Comfortable with occasional schedule flexibility, including early mornings, evenings, or weekends when necessary.
• Ability to lift or move up to 20 pounds as needed.

Preferred Qualifications

• Experience supporting senior management, executives, or C-level leadership.
• Bachelor’s degree or equivalent experience.
• Experience coordinating executive travel, events, vendor communication, and confidential administrative matters.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.