HR Admin Assistant

AppleOne Employment Services; Fallbrook (CA); On-site; USD 39,000 - 44,000; Full time

Job summary

AppleOne Employment Services in Fallbrook, CA is seeking a detail-oriented HR Admin Assistant for a temporary engagement. You will support a public sector HR team with recruiting, onboarding, employee files, benefits, and confidential documentation in a busy office setting.

The role emphasizes organization, discretion with confidential information, and proficiency with HR systems and Microsoft Office. You will collaborate with internal teams, vendors, and staff while maintaining professional HR

Qualifications

• High school diploma required.
• 1–3 years of administrative assistant experience required, HR admin experience valued.
• Experience handling confidential information required.
• Professional verbal and written communication skills required, including grammar and report preparation.
• Advanced proficiency in Microsoft Word and Excel; intermediate PowerPoint and Outlook.

Responsibilities

• Maintain employee personnel files and confidential HR records accurately.
• Support recruitment: prepare interview materials and organize candidate documents.
• Assist with onboarding and orientation; prepare schedules and enroll benefits.
• Prepare HR letters for leaves, accommodations, separations, etc.
• Support HR reporting, open enrollment, and vendor coordination.
• Perform general admin duties: copying, faxing, internet research, special projects.

Skills

HR systems

Microsoft Word

Excel

Outlook

Attention to detail

Discretion with confidential info

Strong communication

Typing 40+ wpm

Education

High school diploma

Admin office experience 1–3 years

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Job Summary

We are seeking a detail-oriented HR Admin Assistant for a temporary opportunity in Fallbrook, CA. This role supports a public sector human resources team with administrative tasks related to recruiting, onboarding, employee files, benefits, reports, and confidential HR documentation. This is a great opportunity for an administrative professional who enjoys organized, meaningful work in a stable, community-focused environment. The HR Admin Assistant will work under the direction of HR leadership and collaborate with internal teams, vendors, and employees while helping ensure HR processes run smoothly and professionally. The ideal candidate is highly organized, discreet with confidential information, comfortable using HR systems and Microsoft Office, and able to manage shifting priorities in a fast-paced office setting.

Key Responsibilities

• Maintain employee personnel files, confidential records, job description binders, and other HR documentation in an accurate and organized manner.
• Support recruiting activities by preparing interview materials, organizing candidate documents, filing interview notes, and drafting job offer letters.
• Assist with new hire orientation and onboarding, including preparing schedules, completing paperwork, filing documents, and submitting benefit enrollment forms.
• Draft and gather employee letters and documents related to leaves of absence, accommodations, separations, and other HR matters.
• Support HR reporting, open enrollment preparation, employee recognition programs, vendor coordination, and meeting or event setup.
• Perform general administrative duties including copying, faxing, shipping preparation, internet research, and special projects as assigned.

Compensation and Benefits

• Pay Rate: $28.00 to $32.00 per hour.
• Job Type: Temporary.
• Location: Fallbrook, CA.
• Work Environment: Office-based role within a public sector environment.

Required Qualifications and Skills

• Maintain HR files, personnel records, confidential documentation, and employee-related correspondence.
• Support recruiting, onboarding, orientation, benefits paperwork, and HR administrative workflows.
• Prepare HR-related reports, documents, presentations, interview materials, and meeting support items.
• Coordinate with employees, vendors, benefit providers, and internal stakeholders in a professional manner.
• High school diploma required.
• At least 1-3 years of administrative assistant experience required, with HR administration experience highly valued.
• Experience handling confidential, sensitive, private, or protected information required.
• Professional verbal and written communication skills required, including strong grammar and experience preparing reports or correspondence.
• Advanced proficiency in Microsoft Word and Excel required.
• Intermediate proficiency in PowerPoint and Outlook required.
• Ability to conduct internet research and use electronic business systems required.
• Strong alphanumeric typing skills required, with 40+ words per minute preferred.
• Ability to communicate clearly, tactfully, and diplomatically in English, both verbally and in writing.
• Ability to work independently, exercise sound judgment, take initiative, and follow established guidelines.
• Ability to prioritize, multitask, and adapt to shifting priorities in a fast-paced environment.
• Ability to sit and work at a computer for extended periods, communicate by phone, email, and in person, occasionally walk between buildings, and occasionally lift up to 20 pounds.

Preferred Qualifications

• Associate’s degree or equivalent coursework in Business Administration, Administrative Assistance, or Human Resources strongly preferred.
• Bachelor’s degree in Business Administration or Human Resources is a plus.
• Experience working in Human Resources administration preferred.
• Experience with HRIS, applicant tracking, onboarding, or performance management systems preferred.
• Experience with Neo-Gov is a plus.
• Experience in a water district, utility, public agency, or government environment is a plus.
• Knowledge of HR practices strongly preferred.
• Knowledge of collective bargaining, labor relations, and employment-related state and federal laws is a plus.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.