Administrative Assistant

AppleOne Employment Services; Pasadena (CA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Major medical

Dental coverage

Vision coverage

401k

Sick pay

Job summary

AppleOne Employment Services in Pasadena, CA, is seeking an Administrative Assistant for a temp-to-hire position in the education sector. The ideal candidate is detail-oriented, organized, and experienced in supporting daily office operations and teamwork.

The role offers a full-time weekday schedule (Mon-Fri) with a pay range of $20.00–$25.00 per hour and room to grow into a long-term position within a busy educational office environment.

Qualifications

• 3–5 years of administrative/clerical or office support experience preferred.
• Strong organizational and time management skills.
• Professional communication with customers/visitors and internal teams.

Responsibilities

• Support day-to-day office operations and administrative tasks.
• Organize documents, schedules, and communications.
• Provide clerical support such as data entry, filing, scanning, and basic reports.
• Communicate professionally with internal team members, visitors, and contacts.
• Maintain an organized, efficient, service-focused office environment.
• Support managers and staff with administrative needs.

Skills

Office operations

Data entry

Time management

Organizational skills

Communication

Team environment

Customer-service mindset

Task prioritization

Reliability

Administrative experience

Education

Experience in admin roles

Tools

Microsoft Office

Job description

Job Summary: We are seeking an Administrative Assistant for a temp-to-hire opportunity in Pasadena, CA within the education industry. This role is ideal for a detail-oriented administrative professional who enjoys supporting daily office operations, staying organized, and helping a busy team run smoothly. The Administrative Assistant will provide essential clerical and operational support in a professional, team-focused environment. This is a great opportunity for someone with previous office experience who values stability, a full-time weekday schedule, supportive leadership, and the potential to grow into a long-term role.

Key Responsibilities

• Support general day-to-day office operations and administrative tasks.
• Assist with organizing documents, records, schedules, and office communications.
• Provide clerical support such as data entry, filing, scanning, and preparing basic reports.
• Communicate professionally with internal team members, visitors, and other contacts.
• Help maintain an organized, efficient, and service-focused office environment.
• Support managers and staff with administrative needs as assigned.

Compensation and Benefits

• Pay range: $20.00 to $25.00 per hour.
• Job type: Temp-to-hire.
• Schedule: Full-time, Monday through Friday.
• Location: Pasadena, CA.

Required Qualifications and Skills

• Support daily administrative and clerical office operations.
• Organize office information, documents, schedules, and communications.
• Assist management and staff with routine administrative support needs.
• 3 to 5 years of administrative, clerical, or office support experience preferred.
• Previous office experience preferred.
• Strong organizational and time management skills.
• Computer proficiency, including comfort using common office software and systems.
• Professional communication skills with a customer-service mindset.
• Ability to prioritize tasks, manage details, and work effectively in a team environment.
• Reliable, accurate, and able to maintain professionalism in a busy office setting.

Preferred Qualifications

• Experience supporting an office within an education, nonprofit, or service-oriented environment.
• Ability to work independently while maintaining accuracy and professionalism.
• Familiarity with basic data entry, filing systems, scheduling, and office coordination tasks.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.