Executive Assistant

AppleOne Employment Services; Paramount (CA); On-site; USD 32,000 - 36,000; Full time

Benefits offered by this job

Temp-to-hire

Job summary

AppleOne Employment Services seeks a detail-oriented Executive Assistant for a temp-to-hire role in a manufacturing and operations environment. You will support executive leadership, manage calendars, coordinate travel, and handle confidential communications while assisting with customer orders, ERP processing, reporting, and inventory coordination.

You will collaborate with internal teams, act as a professional point of contact for customers and vendors, and help ensure smooth day-to-day

Qualifications

• 3 to 5 years of administrative/executive assistant experience.
• Experience using ERP systems for purchase orders, order tracking, or customer order management.
• Proficiency with spreadsheets, reports, presentations, and business correspondence.

Responsibilities

• Provide executive-level administrative support including calendar management, meeting coordination, travel arrangements, confidential communications, and documentation.
• Coordinate meetings by preparing agendas, materials, minutes, and policy documentation.
• Process high-volume customer purchase orders through ERP systems with accuracy and timely fulfillment.
• Serve as liaison between executives, customers, vendors, accounting, sales, and operations teams.
• Maintain inventory records, monitor stock levels, backorders, and replenishment planning.
• Prepare reports, presentations, spreadsheets, invoices, and filing for day-to-day operations.

Skills

Executive support

ERP processing

Calendar management

Organization

Communication

Documentation

Confidentiality

Tools

ERP systems

Microsoft Office

Job description

Job Summary

We are seeking a detail-oriented Executive Assistant for a temp-to-hire opportunity within a manufacturing and operations environment. This role is ideal for a highly organized administrative professional who enjoys supporting executive leadership while also assisting with customer orders, ERP processing, reporting, inventory coordination, and cross-functional communication.

The Executive Assistant will play a key role in keeping daily business operations running smoothly by supporting leadership, coordinating with internal teams, and serving as a professional point of contact for customers, vendors, government agencies, and internal departments. This opportunity offers a collaborative work environment, supportive leadership, and the potential for long-term career growth through a temp-to-hire path.

Key Responsibilities

• Provide executive-level administrative support, including calendar management, meeting coordination, travel arrangements, confidential communications, and business documentation.


• Coordinate meetings by preparing agendas, meeting materials, minutes, records, and policy documentation.


• Process high-volume customer purchase orders through ERP systems, ensuring accuracy, timely fulfillment, tracking, and issue resolution.


• Serve as a liaison between executives, customers, vendors, accounting, sales, and operations teams.


• Maintain inventory records, monitor stock levels, manage backorders, and support replenishment planning.


• Prepare reports, presentations, spreadsheets, invoices, expense reports, filing systems, and documentation for day-to-day office operations.

Compensation and Benefits

• Pay range: $23 to $26 per hour.


• Job type: Temp-to-hire.


• Location: Paramount, CA.

Required Qualifications and Skills

• 3 to 5 years of relevant administrative, executive assistant, customer service, order processing, or operations support experience.


• Experience using ERP systems for purchase order entry, order tracking, or customer order management.


• Strong proficiency with spreadsheets, reports, presentations, business correspondence, and general office documentation.


• Ability to manage confidential information with professionalism and discretion.


• Strong organizational skills with the ability to prioritize multiple deadlines, requests, and business needs.


• Excellent written and verbal communication skills for interaction with executives, customers, vendors, and internal departments.


• High attention to detail, problem-solving ability, and follow-through in a fast-paced manufacturing or operations environment.

Preferred Qualifications

• Experience supporting executives or leadership teams in a manufacturing, production, warehouse, distribution, or operations environment.


• Familiarity with inventory tracking, backorders, replenishment planning, returns, claims, pricing, and credit-related customer issues.


• Experience coordinating company events, workshops, presentations, special projects, or board-level documentation.


• Strong working knowledge of Microsoft Office or similar business productivity tools.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.