Bilingual HR Administrator

AppleOne Employment Services; Carpinteria (CA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Major medical

Dental insurance

Vision insurance

401k

Job summary

AppleOne Employment Services in California seeks a bilingual HR Administrator (English/Spanish) to support onboarding, records, compliance, recruitment, and day-to-day HR operations. You will manage accurate data entry, maintain HRIS records, and assist with mail distribution and errands to keep HR processes running smoothly.

The ideal candidate is highly organized, detail-oriented, and able to handle multiple priorities in a fast-paced environment while maintaining confidentiality and

Qualifications

• Bilingual in English and Spanish required.
• Strong proficiency in Microsoft Excel and data entry.
• Excellent organizational skills with exceptional attention to detail.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Strong communication and interpersonal skills.
• Professional, dependable, and self-motivated work style.
• Valid driver's license and reliable transportation required.

Responsibilities

• Coordinate and conduct new hire orientations and safety training.
• Manage onboarding paperwork and employee documentation.
• Prepare and process workers' compensation reports.
• Support recruitment efforts, including application tracking and candidate coordination.
• Maintain and update employee records within the HRIS system.
• Perform high-volume data entry and reporting using Microsoft Excel.
• Enter applicant and employee information into internal databases and systems.
• Pick up and distribute mail among five company locations.
• Handle occasional trips to the post office and other business-related errands.
• Coordinate occasional lunch pickups for meetings or company events.
• Provide administrative and operational support to the HR team.
• Ensure compliance with company policies and maintain confidentiality of employee information.

Skills

Bilingual English/Spanish

Microsoft Excel

Data entry

Organizational skills

Communication

Attention to detail

Driver's license

Tools

HRIS system

Job description

***This is not a Generalist role****

Our client is seeking a Bilingual HR Administrator (English/Spanish) who is highly organized, detail-oriented, and operationally focused to support our Human Resources department. This role is ideal for someone who enjoys managing administrative processes, coordinating multiple priorities, and ensuring that critical HR functions are completed accurately and on time.

The successful candidate will play a key role in onboarding, employee records management, HR compliance, recruitment support, and day-to-day HR operations. This position requires exceptional follow-through, strong organizational skills, and the ability to thrive in a fast-paced environment where accuracy and attention to detail are essential.

Key Responsibilities

• Coordinate and conduct new hire orientations and safety training
• Manage onboarding paperwork and employee documentation
• Prepare and process workers' compensation reports
• Support recruitment efforts, including application tracking and candidate coordination
• Maintain and update employee records within the HRIS system
• Perform high-volume data entry and reporting using Microsoft Excel
• Enter applicant and employee information into internal databases and systems
• Pick up and distribute mail among five company locations
• Handle occasional trips to the post office and other business-related errands
• Coordinate occasional lunch pickups for meetings or company events
• Provide administrative and operational support to the HR team
• Ensure compliance with company policies and maintain confidentiality of employee information

Qualifications

• Bilingual in English and Spanish required
• Strong proficiency in Microsoft Excel and data entry
• Excellent organizational skills with exceptional attention to detail
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment
• Strong communication and interpersonal skills
• Professional, dependable, and self-motivated work style
• Valid driver's license and reliable transportation required

The ideal candidate is someone who can effectively manage their time, juggle competing priorities, and ensure that no detail falls through the cracks while supporting a positive employee experience.

• Bilingual Spanish
• Previous experience in HR administration, office administration, HR coordination, or related support roles

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.