Administrative Assistant

Planet Group; Riverview (MI); On-site; USD 23,000 - 32,000; Full time

Job summary

Planet Group is partnering with a client in Riverview, Michigan to fill an Administrative Assistant role on a long term contract-to-hire basis. The position provides support to technical and administrative staff with general office duties and reports directly to the Accounting Administrator.

Compensation is $20 per hour and the role is front desk oriented. Responsibilities include answering multi-line phones, greeting visitors, handling mail, ordering supplies, basic data entry, and assisting

Qualifications

• Professional Etiquette
• Excellent Verbal and Written Communication Skills
• Proficiency in Microsoft Word, Excel and Outlook
• Proofreading Skills
• Ability to handle Multiple Projects

Responsibilities

• Answer multi-line phones and take messages
• Greet visitors and connect to appropriate staff
• Open mail, date stamp and distribute
• Process outgoing mail
• Order office supplies and maintain inventory
• Maintain Plan Holders Lists
• Prepare specifications, addendums, bid tabs and contracts
• Copy, file and bind documents as needed
• Sales of specification books and issue receipts

Job description

We are partnering with our client to find a long term contract to hire Administrative Assistant for their Riverview, Michigan office. Compensation is $20 per hour.

This is a front desk position which will be responsible for assisting technical and administrative staff in the performance of general office duties. The Administrative Assistant reports directly to the Accounting Administrator.

Essential Job Functions

• Answer multi-line phones, transfer calls to voicemail, take messages if necessary, internal paging of phone call recipients, maintain incoming phone log
• Greet visitors, offer refreshments when applicable, connect visitor with appropriate employee
• Open mail, date stamp, process, and distribute.
• Process outgoing mail using Stamps.com and UPS.com
• Errands - Sam's Club, deliveries to municipalities, post office, etc.
• Daily maintenance of in/out board
• Typing, faxing and copying as required
• Maintain and distribute Plan Holders Lists
• Prepare Specifications, Addendums, Bid Tabs and Contract Documents
• Copying, filing and binding as needed by Engineers
• Sale of Specification Books, creating sales receipts using Quickbooks
• Maintain Engineering File Room-filing, labeling, all aspects of orderly file room
• Prepare an order for office supplies and perform weekly inventory
• Maintain Company Contacts Folder in Microsoft Outlook

Non-essential Job Functions

• Maintain tidiness in conference room
• Keeping refreshments amply stocked and available
• Delivering (occasionally) documents locally [keep track of mileage]
• Watering plants
• Assist with Company-Sponsored events.

Requirements

• Professional Etiquette
• Excellent Verbal and Written Communication Skills
• Proficiency in Microsoft Word, Excel and Outlook
• Proofreading Skills
• Ability to handle Multiple Projects