Administrative Assistant – Sales & Engineering Support

QUICK USA; Novi (MI); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

401k

Job summary

QUICK USA seeks an Administrative Assistant - Sales & Engineering Support in Novi, MI to provide essential administrative and secretarial support to the sales and engineering teams. You will assist in data entry, document control, scheduling, and customer portal management, reporting to the Vice President of Sales.

The role requires strong communication, typing speed, and proficiency in Microsoft Office. On-site position with typical business hours and competitive benefits.

Qualifications

• Solid understanding of standard office procedures and administrative practices.
• Strong verbal and written communication abilities.
• Typing speed of at least 50 words per minute.
• Capable of taking shorthand at 80 words per minute or transcribing dictated dictation.

Responsibilities

• Transcribe dictated notes and documentation.
• Manage internal data entry and record maintenance including Sales Price Master File updates and PAS forms coordination.
• Organize and monitor schedules and reminders for customer follow-up items.
• Maintain and manage access to customer portals; support procurement activities and RFQ handling.

Skills

Office procedures

Verbal communication

Written communication

Typing speed 50 wpm

Education

High School Diploma or GED

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Position

Administrative Assistant - Sales & Engineering Support

Summary

This position provides administrative and secretarial support within the Novi, Michigan office, assisting sales and engineering teams, as well as other office staff. This role also supports general office operations as needed. The position reports directly to the Vice President of Sales.

Essential Duties

1. Transcribe dictated notes and documentation.
2. Manage internal data entry and record maintenance, including but not limited to:
   • Sales Price Master File updates
   • Distribution and tracking of PAS forms; liaising with the Purchasing department
   • Collecting and organizing market trend information
   • Preparing quotation-related data
   • Handling other data input tasks as requested by office staff
3. Organize and monitor schedules, including:
   • Customer Follow-up Item (CFI) reminders
4. Maintain and manage access to customer portals for team members.
5. Provide support for procurement activities, including RFQ handling.
6. Update and control customer engineering documentation and information.
7. Schedule and arrange meetings or conferences, and may be responsible for taking minutes.
8. Organize and maintain office records and file systems.
9. Manage calendars and coordinate appointments.

Additional Responsibilities

1. Greet and assist office visitors; handle incoming calls as needed.
2. Oversee document control in accordance with ISO/IATF standards.
3. Monitor and order office supplies; handle inventory restocking.
4. Manage mail flow - receive, process, and ship incoming/outgoing correspondence and packages.
5. Coordinate domestic business travel, including flight, car rental, and hotel reservations.
6. Perform other related tasks as required.

Working Hours, Working style

9:00-18:00

On-site

Woking Location

Novi, Mi

Salary/Benefit

$20/hour

Health/Dental Insurance/Vison/401k

Holidays

Saturday, Sunday, Holiday

Qualifications

Required Knowledge, Skills, and Abilities

1. Solid understanding of standard office procedures and administrative practices
2. Strong verbal and written communication abilities
3. Typing speed of at least 50 words per minute
4. Proficient in taking shorthand at 80 words per minute or capable of transcribing recorded dictation

Education and Experience

1. High school diploma or GED equivalent required
2. At least one (1) year of clerical or administrative experience in an office setting preferred
3. Competent in Microsoft Office applications – Excel, Word, and PowerPoint
4. Equivalent combinations of training and relevant experience will be considered