Administrative Assistant

Global Solutions Group; Madison Heights (MI); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Flexible spending account

Health insurance

Vision insurance

Job summary

Global Solutions Group is seeking an Administrative Assistant to provide essential office support in Madison Heights, MI. Responsibilities include handling phones, scheduling, filing, and HR support. The role requires at least three years of administrative experience, strong MS Office skills, and impeccable communication.

On-site, full-time with benefits such as health and vision insurance. Travel arrangements for senior staff and onboarding tasks are part of the role, along with data entry,

Qualifications

• High school diploma or equivalent required.
• Minimum three years of administrative experience.
• Strong written and verbal communication skills.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint.
• Ability to handle confidential information with professionalism.

Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Answer phones, schedule meetings, support visitors.
• Carry out clerical duties like filing, typing, copying, scanning.
• Coordinate HR projects and assist recruiters with candidate sourcing.
• Schedule interviews and manage onboarding/pre-boarding processes.
• Process employment documents (I-9, E-Verify) and conduct new-hire orientation.
• Maintain inventory and order office supplies as needed.
• Support HR executives with reporting and documentation.
• Ensure equipment operation and preventive maintenance where needed.

Skills

Reporting

Administrative Writing Skills

Microsoft Office Skills

Managing Processes

Organization

Analyzing Information

Professionalism

Problem Solving

Inventory Control

Verbal & Written Communication

Interpersonal & Customer Service

Attention to Detail

Time Management

Problem Solving Independently

Multitasking

Handling Confidential Data

MS Office Suite Proficiency

HR Operational Support

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Adobe Acrobat

Job description

Administrative Assistant Job Responsibilities:

• Provides administrative support to ensure efficient operation of office.
• Answers phone calls, schedules meetings and supports visitors.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and strong communication.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating
• needed supplies, placing and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed.
• Provide clerical and administrative support to Human Resources executives
• Process documentation and prepare reports relating to personnel activities (staffing recruitment, training, grievances, performance evaluations etc)
• Coordinate HR projects (meetings, training, surveys etc) and take minutes
• Deal with employee requests regarding human resources issues, rules, and regulations
• Assist our recruiters to source candidates and update our database
• Coordinate communication with candidates and schedule interviews
• Responsible for working with new hires in the pre-boarding and onboarding process
• Completes employment eligibility documentation, including I-9’s and E-Verify in a timely manner
• Conduct initial orientation to newly hired employees
• Handle employment-related inquiries from employees, and supervisors, referring complex
• and/or sensitive matters to the appropriate HR contact
• Tracks evaluation progress and provides reminders and assistance completing documents
• Strong interpersonal, business presentation, and written communication skills.
• Work with minimal supervision, manage multiple projects and deadlines, show attention to
• This individual will be responsible for data entry, management, and audit for sensitive information related to our employees

Detail.

Administrative Assistant Skills and Qualifications:

• Reporting Skills
• Administrative Writing Skills
• Microsoft Office Skills
• Managing Processes
• Organization
• Analyzing Information
• Professionalism
• Problem Solving
• Inventory Control
• Minimum three (3) years’ administrative experience
• Excellent verbal and written communication skills;
• Excellent interpersonal and customer service skills;
• Superior organizational skills and attention to detail;
• Excellent time management skills with a proven ability to meet deadlines;
• Self-motivated with demonstrated ability to problem solve and think independently;
• Ability to function well in a high-paced environment;
• Ability to handle confidential data with a high level of professionalism;
• Strong skills with Microsoft Office Suite (Word, Excel, PowerPoint).
• Assist with day to day operations of the HR functions and duties

Education and Experience Requirements:

• High school diploma or equivalent education required
• 3 years of administrative assistant experience
• Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook,

Microsoft PowerPoint and Adobe Acrobat

Valid driver’s license and current automobile insurance

Job Type: Full-time – in person

Salary: $20.00 – $24.00 per hour

Flexible spending account

Health insurance

Vision insurance

Schedule: Monday to Friday

Ability to commute/relocate: Madison Heights, MI 48071