Administrative Assistant

Pacer Group; Southfield (MI); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Job summary

Pacer Group is seeking an organized Administrative Assistant to serve as the on-site point person for a busy corporate office in Southfield, MI. You will support daily office activities, facilities coordination, vendor management, and employee assistance while working with minimal supervision.

The role emphasizes front desk leadership, mail handling, supplies, and document management, using Excel, Outlook, Teams, and PowerPoint.

Qualifications

• 3–5 years of experience in administrative, office coordination, workplace coordination, facilities coordination, or office management.
• Strong organizational, multitasking, and time-management skills.
• Ability to work independently in a busy corporate environment.
• Strong proficiency in Microsoft Office, particularly Excel, Outlook, Teams, and PowerPoint.
• Experience creating reports, trackers, and maintaining administrative records.
• Professional communication, customer-service, vendor coordination, and facilities coordination skills.

Responsibilities

• Manage front desk operations, greet visitors and vendors, and provide professional customer service.
• Receive, organize, and distribute mail, packages, deliveries, and other office correspondence.
• Coordinate vendor visits, building management activities, facilities services, and office operations.
• Follow up on facilities requests and tickets, track issues, and escape concerns when necessary.
• Order and maintain office supplies while supporting day-to-day needs of employees and departments.
• Maintain schedules, administrative records, reports, trackers, and other office documentation.
• Use Excel, Outlook, Teams, and PowerPoint to manage administrative activities, communication, reporting, and presentations.

Skills

Office management

Organizational skills

Time management

Independent work

Customer service

Vendor coordination

Facilities coordination

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Teams

PowerPoint

Job description

• 3–5 years of experience in administrative, office coordination, workplace coordination, facilities coordination, or office management
• Strong organizational, multitasking, and time-management skills
• Ability to work independently with minimal supervision in a busy corporate environment
• Strong proficiency in Microsoft Office, particularly Excel, Outlook, Teams, and PowerPoint
• Stronger-than-basic Excel skills with experience creating reports, trackers, and maintaining administrative records
• Professional communication, customer-service, vendor coordination, and facilities coordination skills

Secondary (Good to Have):

• Experience supporting a large, busy corporate office or workplace
• Experience coordinating vendors, building management, facilities activities, and office services
• Experience managing front desk operations, visitors, mail, packages, and office supplies
• Ability to track facilities requests, follow up on issues, and escape when necessary

POSITION OVERVIEW

We are looking for a highly organized and dependable Administrative Assistant to serve as the on-site administrative and office operations point person for a busy corporate office in Southfield, MI. The role will support day-to-day office activities, facilities coordination, vendor management, employee support, and administrative operations while working independently with minimal supervision.

ROLES & RESPONSIBILITIES

• Manage front desk operations, greet visitors and vendors, and provide professional customer service
• Receive, organize, and distribute mail, packages, deliveries, and other office correspondence
• Coordinate vendor visits, building management activities, facilities services, and office operations
• Follow up on facilities requests and tickets, track issues, and escape concerns when necessary
• Order and maintain office supplies while supporting the day-to-day needs of employees and departments
• Maintain schedules, administrative records, reports, trackers, and other office documentation
• Use Excel, Outlook, Teams, and PowerPoint to manage administrative activities, communication, reporting, and presentations

BENEFITS

• Medical
• Dental
• Vision
• 401(k)

EEOC Compliance:

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment.

DISCLAIMER

AI Usage Policy: Pacer Group uses AI to assist in screening applications. Final hiring decisions are made by human recruiters based on qualifications and experience.