Administrative Assistant

The Planet Group; Riverview (MI); On-site; USD 23,000 - 32,000; Full time

Job summary

The Planet Group is seeking an Administrative Assistant for our Riverview, Michigan office on a long term contract to hire basis. The role will support technical and administrative staff with general office duties and front desk responsibilities, reporting directly to the Accounting Administrator.

Compensation is $20 per hour, with duties including phone handling, visitor greeting, mail processing, and basic clerical tasks.

Qualifications

• Excellent Verbal and Written Communication Skills.
• Proficiency in Microsoft Word, Excel and Outlook.

Responsibilities

• Answer multi-line phones, transfer calls to voicemail, take messages and log calls.
• Greet visitors and connect them with the appropriate employee.
• Open mail, date stamp, process, and distribute.
• Process outgoing mail using Stamps.com and UPS.com.
• Maintain daily in/out board and prepare office supplies orders.
• Prepare specifications, addendums, bid tabs and contract documents.
• Copying, filing and binding as needed by Engineers.

Skills

Verbal communication

Written communication

Tools

Microsoft Word

Excel

Outlook

Job description

We are partnering with our client to find a long term contract to hire Administrative Assistant for their Riverview, Michigan office. Compensation is $20 per hour.

This is a front desk position which will be responsible for assisting technical and administrative staff in the performance of general office duties. The Administrative Assistant reports directly to the Accounting Administrator.

Essential Job Functions

• Answer multi-line phones, transfer calls to voicemail, take messages if necessary, internal paging of phone call recipients, maintain incoming phone log
• Greet visitors, offer refreshments when applicable, connect visitor with appropriate employee
• Open mail, date stamp, process, and distribute.
• Process outgoing mail using Stamps.com and UPS.com
• Errands - Sam's Club, deliveries to municipalities, post office, etc.
• Daily maintenance of in/out board
• Typing, faxing and copying as required
• Maintain and distribute Plan Holders Lists
• Prepare Specifications, Addendums, Bid Tabs and Contract Documents
• Copying, filing and binding as needed by Engineers
• Sale of Specification Books, creating sales receipts using Quickbooks
• Maintain Engineering File Room-filing, labeling, all aspects of orderly file room
• Prepare an order for office supplies and perform weekly inventory
• Maintain Company Contacts Folder in Microsoft Outlook

Non-essential Job Functions

• Maintain tidiness in conference room
• Keeping refreshments amply stocked and available
• Delivering (occasionally) documents locally [keep track of mileage]
• Watering plants
• Assist with Company-Sponsored events.

Requirements

• Excellent Verbal and Written Communication Skills
• Proficiency in Microsoft Word, Excel and Outlook