Administrative Assistant

EctoHR, Inc; Detroit (MI); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Employer-paid benefits

Paid time off

Growth opportunities

Office-based in Detroit

Job summary

EctoHR, Inc in the Detroit metro area is seeking an Administrative Assistant to support senior leadership with calendar management, meeting coordination, and day-to-day administrative duties across the company. The ideal candidate remains calm under pressure, highly organized, and able to adapt quickly in a fast-paced, relationship-driven environment.

Responsibilities include managing correspondence and phone calls, greeting visitors, and maintaining accurate records and files.

Qualifications

• Previous administrative experience required.
• Proficient in Microsoft Office, including Outlook, Word and Excel.
• Comfortable learning new systems and technology.
• Strong communicator who adjusts easily across different audiences, from field staff to leadership.
• Highly organized with strong attention to detail and follow through.
• Calm and steady under pressure, able to manage shifting priorities.
• Proactive and self motivated, with a genuine interest in growing responsibilities over time.
• Comfortable working in a fast paced, relationship driven environment.

Responsibilities

• Manage calendars and coordinate meetings for senior leadership.
• Provide day-to-day administrative support across the company.
• Serve as a key point of contact for business operations.
• Handle correspondence and phone calls, greet visitors, maintain records and files.
• Provide broader administrative support across departments to keep operations running smoothly.
• Learn new systems and technologies and communicate across all levels of the organization.

Skills

Strong communicator

Calm under pressure

Highly organized

Detail oriented

Self motivated

Growth mindset

Tools

Microsoft Office Suite

Outlook

Word

Excel

Job description

Our client is a well-established large specialty contractor with a strong history of stability and success. The Company works on large-scale construction projects across a variety of industries throughout the country. With a strong reputation in the industry and a growing project portfolio, the Company is seeking an Administrative Assistant to add to their team.

The Administrative Assistant

Due to growth within the organization, we are seeking a professional and organized Administrative Assistant to join the team, with a primary focus on supporting senior leadership. The ideal candidate will manage calendars, coordinate meetings, and provide day-to-day administrative support, while also serving as a key point of contact for business operations across the company. This person will bring a calm, steady presence even when priorities shift quickly, and adjust easily to a fast-paced environment.

Additional responsibilities include managing correspondence and phone calls, greeting visitors, and maintaining accurate records and files. This role also provides broader administrative support across departments as needs come up throughout the office, helping keep day-to-day business operations running smoothly. The ideal candidate is comfortable learning new systems and technology, communicates clearly across all levels of the organization from field staff to leadership, and brings a proactive, detail oriented approach to their work. This is a great opportunity for someone who takes initiative, works well in a direct and relationship driven environment, and is looking to grow their responsibilities over time.

Experience, Skills, and Abilities for the Administrative Assistant

• Previous administrative experience required
• Proficient in Microsoft Office, including Outlook, Word, and Excel
• Comfortable learning new systems and technology
• Strong communicator who adjusts easily across different audiences, from field staff to leadership
• Highly organized with strong attention to detail and follow through
• Calm and steady under pressure, able to manage shifting priorities
• Proactive and self motivated, with a genuine interest in growing responsibilities over time
• Comfortable working in a fast paced, relationship driven environment

Compensation, Benefits, and Structure for the Administrative Assistant

This is a full-time, permanent position that offers a competitive salary, full benefit package that is 100% employer-paid, paid time off, long-term stability, and a strong Company culture. This role is based in office, in the greater metro Detroit area.

The Recruitment Process for the Administrative Assistant

The recruitment process includes a mixture of phone and in-person interviews, candidate assessments, reference checks, and a pre-employment background check and drug test. The process is designed to ensure that candidates are aligned with the Company’s long-term goals and shared core values.

Our Client is an Equal Opportunity Employer!