Administrative Assistant

INTERGLOBAL HOMES; Philadelphia (Philadelphia County); On-site; USD 42,000 - 62,000; Full time

Job summary

INTERGLOBAL HOMES is seeking an experienced Administrative Assistant to support a high-performing real estate team by optimizing administrative and marketing workflows. You will serve as executive assistant, client care coordinator, and marketing coordinator, ensuring smooth operations.

Key responsibilities include scheduling, calendar management, calls handling, and collaboration on marketing efforts. A proactive, system-minded candidate with 2+ years of experience is preferred.

Qualifications

• Two+ years of administrative experience.
• Ability to implement and improve systems.
• Strong written and verbal communication.
• Comfort with marketing and social media basics.
• Ability to answer calls and manage calendars.
• Familiarity with printing and scanning materials.

Responsibilities

• Support executive assistant tasks and client care.
• Develop and improve administrative and marketing systems.
• Coordinate scheduling, calendars, and meetings.
• Assist with marketing activities and social media.
• Handle printing and scanning of materials as needed.

Skills

Self-motivated and accountable

Organizational skills

Detail oriented

Excellent communication (written and 口

Systems thinking

Answer calls

Calendar management

Marketing basics

Social media familiarity

Printing and scanning

Reliable vehicle

MS Office suite

Adobe Acrobat

Mac/Windows OS

Tools

MS Office Suite

Adobe Acrobat

Mac/Windows OS

Job description

Seeking an Experienced Administrative Assistant support professional for a highly successful Real Estate Team by implementing and continually improving administrative and marketing systems, procedures and policies. Your roles will include but not be limited to executive assistant, client care coordinator, and marketing coordinator.

Responsibilities

• Self-motivated and accountable
• Ability to work under pressure
• Excellent organizational and follow through skills
• Detail oriented
• Excellent written and verbal communication skills
• Have reliable vehicle
• MS Office: Word, Excel, PowerPoint, and Publisher
• Adobe Acrobat
• Mac/Windows operating systems.

Required

• Be very comfortable with systems and putting systems in place
• Answer calls
• Schedule meetings and manage calendars
• Familiar with marketing and social media
• General printing and scanning of materials
• Minimum of 2 years experience
• Please include a Cover Letter as well as the results of your test